A project manager's time is best spent making sure their projects are operating efficiently, and delivered on time and within budget. But instead, they tend to spend wasteful hours in agenda-less meetings, on unproductive phone calls, and trying to empty flooded inboxes.
While this may sound like a time management crisis, it's actually an opportunity to leverage today's cutting edge technology to gain efficiencies where valuable time is being lost.
If they can master that, they will minimise the tasks that rob them of their next ground breaking build, healthy project portfolio, and most valuable resource--time.
Master productivity to become the solution, not the risk.
When it comes to finding the time to get things done, instead of focusing on improving efficiency, most project managers go the route of extending their work day.
According to the Bureau of Labor Statistics, the average workweek of a project manager has expanded steadily over the last decade, with many logging 60-70 hours per week!
It sounds like a lot of time, but for most, it's still not enough because they are operating at sub-optimal levels.
Optimising productivity is already a hard enough hill to climb when there are so many tasks that could and should be streamlined--making it difficult to even know where to start.
Here are just three of the many ways that project managers inadvertently let valuable time slip through their fingers:
Buried in Emails
Project managers are drowning in emails. According to the Huffington Post, project managers can spend up to three hours per day answering 72 emails on average. It's astonishing how something so trivial as email has become such a significant source of stress in the life of a project manager. Collaboration shouldn't be this stressful.
Stuck in Meetings
Be the meeting leader you wish to see in the world and evangelise the importance of agendas. When project managers are spending up to an hour and a half each day in meetings, there needs to be a strong return on their time investment.
It's both intriguing and frightening to learn that construction project managers are still spending over two hours per day on project documentation. Thanks to technologies like mobile devices with high resolution cameras, Optical Character Recognition (OCR), and cloud-based freedom, there's no longer a need to print, ship, upload and organize, or (snail) mail drawing sets. So why are some project managers still working that way?
This list is by no means exhaustive. It is only three trivial pursuits out of hundreds of crucial tasks that project managers have to complete each day. And statistically, it already consumes a total of over six hours of productivity. There's hardly any time left for them to do what they were hired to do-- manage project operations.
For frictionless construction, employees, applications, and devices need to be optimised throughout the entire lifecycle of construction. But how do successful project managers achieve this?
Enhance your productivity.
There are two types of PMs: project managers and productivity masters.
For project managers, time is chaos. Their tasks change every half hour. It's sort of like tetris - shifting blocks around to fill in the gaps while trudging through unproductive meetings, lengthy phone calls, and flooded inboxes.
The master's day is different. They control their own destiny each day by nurturing better productivity and increasing their mental bandwidth. Are they faster or smarter? Do they have more help? Perhaps. But they've also learned the tricks of the trade that help them stretch time and eliminate the unimportant.
But how? Everyone has the same 1,440 minutes every day as the busiest project managers in the world.
Here's their secret weapon: 79% of project managers say that construction management software decreases the amount of time it takes to complete a project.
From reducing emails to eliminating the need to print and ship drawings, no task is too trivial for automation and increased efficiency.
Implementing construction project management software lightens workloads and creates more headspace for high-level tasks by bringing problem areas into plain sight. It's basically a command centre for PMs to quickly locate what areas of the project are at risk.
Be the solution, not the risk and enjoy the next ground breaking build, a healthy portfolio of projects, and most importantly--time.
By Julian Gonzalez
Julian Gonzalez is Sr. Director of Product Marketing at Procore, a leading provider of cloud-based applications for construction. Through Procore Construction OS, the company connects people, applications, and devices through a unified platform to help construction firms manage risk and build quality projects, safely, on time, and within budget. Julian has over 20 years in the construction industry, with 16 focused on driving technology that can help the industry move forward.